Smartphone instead of cash registers for business

The government has simplified the maintenance procedure for cash registers used by businesses, and permitted them to launch an alternative to conventional cash registers in the form of smartphones or tablet computers. Why is it important?

What is an RDST?

A register of debt settlement transactions (or cash register) is a device recording every debt settlement transaction related to the sale of a product or service. It is protected against tampering, and contains fiscal memory storing information about every fiscal receipt issued. In a word, if an entrepreneur issues 20 receipts in a day for 500 hryvnias, this information will be stored in fiscal memory, and tax authorities could check the volume of these transactions for any past period.

What is an RDST for?

For businesses: to control sales personnel and to have information about the state of affairs in general.

For citizens: for protection of their consumer rights. A fiscal receipt is a document confirming the purchase of a product, and if this product turns out to be nonconformant with the consumer’s expectations of its quality, service life, etc., the consumer may return the product for a refund by providing the sales receipt. A fiscal receipt must contain complete information about the business which issued it: name, OKPO code, registered address, transaction date and time.

The failure to issue a fiscal receipt entails a penalty.

What rules regulate the scope of RDST application today, and why are they so complex?

An entrepreneur who has a cash register must keep the paperwork of daily sales proceeds and maintain the RDST. Only the service centers which have agreements with RDST manufacturers on maintenance of cash registers of a particular type are authorized to do maintenance work on RDSTs.

All these services must be paid for. Every month, a service center checks the integrity of seals and the general condition of a cash register to make sure it wasn’t tampered with and that no alterations were made in it to reduce reported revenue amount.

The RDST operation aspects placing the biggest burden on businesses are complex registration procedure, high price of the cash register itself, burdensome accounting and reporting procedures, and high maintenance costs.

As a result, we have a substantial percentage of businesses operating in the shadow.

Why the decisions made by the Cabinet of Ministers are important, and for whom?

The first area of simplifications is RDST maintenance procedures. That’s what the Cabinet of Ministers resolution amending the RDST Maintenance and Repair Procedure is about. Until now, an entrepreneur was required to keep records in the debt settlement transaction accounting book and act as a “mailman” between a service center and a controlling authority, carrying references, acts and other documents. This resolution relieves businesses from the requirement to keep records in the debt settlement transaction accounting book and bring reports to public authorities. From now on, service centers will report to tax authorities themselves, electronically, about all their manipulations with a cash register.

Another government resolution is about implementation of an experimental project concerning registration and operation of the newest models of software and hardware-and-software complexes designed for registration of debt settlement transactions. There are solutions in which a smartphone is used as a cash register. This resolution sends a signal to businesses that they can develop and use new RDST models, more functional, efficient and affordable.

But the process doesn’t end there.

Further steps in the RDST reform process

According to the government resolution amending the RDST Maintenance and Repair Procedure, the procedure of keeping a register of RDST models and a register of the service centers must be approved within one month. Creation of these registers would allow to make the RDST registration procedure fully automated. The relevant amendments to the Order 547 of the Finance Ministry have already been prepared, envisaging registration of an RDST in one click or using electronic services, without visiting a controlling body.

The government also plans to rescind the presidential decree on penalties for the failure to issue a fiscal receipt (the relevant draft law is currently being prepared) and implement a number of electronic services for cashless transactions using electronic fiscal receipts.

This article was written by Ihor Lavrynenko, a BRDO lead analyst, in the co-authorship with Myroslav Laba, a BRDO expert.

The opinions expressed in this publication are the author’s own, and do not necessarily reflect the views of institutes supporting BRDO.

The original article is published on NV