TAIEX: Frequently Asked Questions

a_dsc_067811111-2Answered by:

Ms. Natalia Starostenko, TAIEX Coordinator at the Delegation of the European Union in Ukraine

and

Ms. Marina Kanavets, Head of the Centre for Approximation of Ukrainian Legislation to EU Standards, and Director of Twinning Programme Administrative Office

ТАІЕХ is one of the most common, effective and accessible instruments of European Union assistance to the Eastern Partnership countries.

  1. What is TAIEX?

TAIEX is the Technical Assistance and Information Exchange instrument of the European Commission. It was established to assist eligible beneficiary countries in meeting their short-term needs for bringing their legislation in line with EU standards and ensuring compliance with EU regulations. TAIEX is a mechanism for information transfer and exchange of best practices between EU Member States and beneficiary countries (these include the Western Balkans and Turkey, and countries within the European Neighbourhood Policy). Ukraine began participating in TAIEX in 2006.

TAIEX requires the governments of beneficiary countries to take a proactive approach to defining their needs, preparing and submitting applications, mobility (it takes 2-3 months from the submission of the request before assistance is delivered), enabling them to tackle urgent problems.

The official TAIEX website is http://taiex.ec.europa.eu

  1. Who can benefit from TAIEX activities?
  • Civil servants working in central public administrations (ministries and other central executive bodies);
  • Civil servants working in local state administrations and associations of local authorities;
  • Judiciary and law enforcement authorities;
  • Parliamentarians and civil servants working in parliamentary secretariats;
  • Exceptionally, also social partners, trade unions provided they play a particular role in the implementation of the EU legislation.
  1. Does TAIEX support individual citizens, companies, state-owned enterprises or NGOs?

No, TAIEX does not provide direct support to these groups. They can, however, participate in events at the invitation of eligible beneficiaries. The beneficiaries decide who is invited to attend events that are held in the beneficiary country. The participation of members of these groups is funded either by the inviting beneficiary or at the invitee’s own expense.

  1. What types of assistance does TAIEX provide?
  • Expert missions: Experts from the public administration of the EU Member States (one or two) are sent to Ukraine for a short-term mission (up to five days) to provide in-depth advice on the transposition, implementation or enforcement of a specific part of EU legislation;
  • Study visits: a group of up to three practitioners from Ukraine can take part in a study visit (for up to five days) to an EU Member State administration to gain practical insight into the implementation of EU legislation;
  • Workshops: Over 1-2 working days, EU Member State experts provide information on specific elements of EU legislation, regulations, procedures and best practices to a larger audience.
  • Participation of Ukrainian representatives in other TAIEX events held abroad (for example, multi-beneficiaries workshops and conferences) initiated by the European Commission.
  1. What costs are eligible to be covered through TAIEX?
  • Workshops / conferences: (with one or more countries) venue costs and technical equipment for buildings (if the host organisation cannot provide adequate facilities); transportation, accommodation, daily allowance and fees for expert facilitators; accommodation costs for participants who live more than 100 km from the venue; costs associated with transportation of the participants who live more than 400 km from the venue; costs associated with interpretation, coffee breaks and lunch.
  • Expert missions: Travel expenses accommodation costs, daily allowance, fees, for experts travelling to the beneficiary organisation and interpretation if necessary.
  • Study visits: transportation, accommodation costs, and daily allowance for beneficiaries and interpretation if necessary.
  • Participation of Ukrainian representatives in other TAIEX events held abroad (for example, multi-beneficiaries workshops and conferences) initiated by the European Commission.
  1. What TAIEX cannot do nor finance ?

For the organisation of all logistical aspects, TAIEX relies on an external service provider who is contractually obliged to look for and book the cheapest solution within defined standards. Therefore, TAIEX cannot guarantee to book a particular hotel or flight in accordance with the wish of an expert or co-organiser.

Also, as a general rule:

  • TAIEX cannot organise study visits to the EU institutions or Agencies;
  • TAIEX cannot co-finance/contribute to events organised by third parties;
  • TAIEX does not organise press conferences.
  1. Are journalists allowed to attend TAIEX events?

Yes, journalists can attend events in Ukraine if a beneficiary invites them.

  1. Can the TAIEX beneficiary take advantage of other EU-funded technical assistance?

Yes, as long as the TAIEX activities do not duplicate the activities in the context of other EU funded assistance projects.

  1. Who coordinates TAIEX in Ukraine and how is it regulated at the legislative level?*

The National Civil Service Agency of Ukraine is in charge of coordinating TAIEX activities. The TAIEX instrument in Ukraine is administered according to the country’s Plan for the preparation and fulfilment of the plan for attracting external assistance from the European Commission in the framework of TAIEX, which was approved by the Cabinet of Ministers of Ukraine on April 9, 2008 (Ref. No. 316).

The National Civil Service Agency of Ukraine provides relevant information, advisory and methodological support to state bodies and other eligible beneficiaries on the features of TAIEX, examines and checks application forms submitted by eligible beneficiaries, and monitors TAIEX activities.

The Centre for the Approximation of the Civil Service to EU Standards performs the functions of the Twinning Programme Administration Office in Ukraine (hereinafter – PAO), managing activities aimed at the effective use of EU capacity building instruments including Twinning, and TAIEX in Ukraine.

The Delegation of the European Union to Ukraine provides feedback on applications of beneficiaries and gives expert recommendations regarding their relevance.

  1. What is the standard TAIEX decision-making process?

The application forms are available on the website of the Centre for the Approximation of the Civil Service to EU Standards: www.center.gov.ua or https://webgate.ec.europa.eu/TMSWebRestrict/applicationForm

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When submitting the application, it is important to consider that the request for TAIEX assistance should be in keeping with Ukraine’s commitments under the current agreements with the European Union, focus on priority areas of TAIEX activities, and should not duplicate other EU-funded assistance projects.

After the approval of the TAIEX application, the European Commission and the beneficiary contact person (co-organiser) are responsible for the preparation and organisation of the TAIEX event.

For TAIEX workshops, the co-organiser should create a program with clearly-defined expertise. The co-organiser is also responsible for inviting participants and local speakers to the seminar. In the case of a study visit or expert mission, the co-organiser selects TAIEX participants (maximum of three people involved in a study trip, and five to ten in an expert mission). Co-organisers can propose experts. If the beneficiary or expert knows the organisation from which he or she intends to draw expertise, this should be clearly noted in the TAIEX application form. Although TAIEX is responsible for the final selection of experts, all parties must agree on the final nominations.

  1. 11. What are the application assessment criteria?

Criteria include relevance (with regards to both content of the request and timing) , advisability, no duplication with on-going EU technical assistance projects, and quality of deliverables.

  1. 12. How is visa support provided to participants in TAIEX events?

Before any travel for a TAIEX event, participants must check whether they will require a visa.

Neither the European Commission nor the EU Delegation to Ukraine contacts embassies on behalf of participants or provides additional attestations in support of visa applications.

The participants will be contacted by the EU Delegation to Ukraine with information on when and how they can pick up originals of their invitation letters.

Costs associated with obtaining a visa must in principle be paid by the participant or their government.

13. What is the rate of TAIEX participation in Ukraine?

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* At the legislation level, the TAIEX instrument in Ukraine is regulated in line with:

The resolution of the Cabinet of Ministers of Ukraine of April 9, 2008 Ref. No. 316, «Plan for the preparation and fulfilment of the plan for attracting  external assistance from the European Commission in the framework of TAIEX».

The decree of the President of Ukraine of October 6, 2005 Ref. No. 1424, «Some aspects of ensuring the implementation of Twinning in Ukraine» (with amendments January 14, 2014 Ref. No. 7/2014).

The resolution of the Cabinet of Ministers of Ukraine of February 7, 2007 Ref. No. 154, «On Approval of Procedures of Preparation and Implementation of the Twinning Projects in Ukraine».

Find out more about TAIEX from the videos (Russian and English):